VAISEF 2019 Spring Conference – Registration Open!

“Embracing Equity”

The 2019 VAISEF Spring Conference and Semi-Annual Membership Meeting is being held April 10-12, 2019 at Kingsmill Resort in Williamsburg, Virginia.

REGISTRATION

 

Full Conference Registration includes:

  • Participation in all conference educational programming and printed conference materials,
  • All meals from Wednesday dinner to Friday breakfast, including the Annual Awards Banquet,
  • Thursday evening dinner reception and Thursday night President’s reception, and
  • Conference materials and door prize drawings.

2-Day Registration includes

  • Participation in all conference educational programming and printed conference materials,
  • All meals from Thursday breakfast to Friday breakfast, including the Annual Awards Banquet,
  • Thursday evening dinner reception and Thursday night President’s reception, and
  • Conference materials and door prize drawings.

1-Day Registration includes

  • Participation in Thursday OR Friday’s conference educational programming and printed conference materials,
  • Breakfast and lunch on Thursday OR breakfast Friday, and
  • Conference materials and door prize drawings.

Guests are welcome! They can register for the conference at the same rates as members. If they will only attend meals, please select the guest registration option, select which meals they will attend, and staff will contact you with their meal plan pricing. Payment can then be made by check or credit card (by phone).

 AGENDA AND CONFERENCE DETAILS

The conference will have programming over the course of all three days. The conference program will be posted here once finalized.

  • Wednesday – Meetings on Wednesday, April 10 only require the attendance of various committee and board members. The Wednesday evening dinner will be held on site at Kingsmill and is included in the cost of conference registration. There will be a cash bar during dinner.
  • Thursday/Friday Educational Programming – The programmatic theme of this year’s conference is “Embracing Equity” and includes a wide range of programming from both VAISEF members, the Virginia DOE, and other individuals and organizations. There will be a morning keynote and multiple tracks of breakout presentations. The primary presentations to be held on Thursday, April 11 include:
  • Thursday Membership Meeting – The Spring Semi-Annual Membership will be held during the lunch hour on Thursday.
  • Past Presidents Reception – Precedes the annual awards banquet. Cash bar.
  • Annual Awards Banquet – At the annual awards banquet, we will honor the recipients of VAISEF’s multiple awares including the Margaret Shepherd Teaching Award, the Making A Difference Award, and the Volunteer of the Year Award
  • President’s Reception – Hosted by Elwood Consulting, the President’s Reception will be held in the Pettus House following the Banquet.
  • Friday – Friday morning will feature additional general session presentations.

HOTEL ACCOMMODATIONS

Kingsmill Resort is offering a range of accommodation options at a VAISEF group rate. Details about the different room options are on the Kinsgmill website.

  • Resort Guestroom – $169
  • Resort One Bedroom Suite – $219
  • Deluxe Guestroom – $189
  • Deluxe One Bedroom Suite – $269
  • River Guestrooms – $229
  • River One Bedroom Suite – $299

All rate are subject to 6% state sales tax, 5% occupancy tax, and a $2 per room night occupancy fee. Reservations can be made by calling Kingsmill at 1-800-832-5665. The group code to reference online or by phone is VAISEF. Reservations must be made by Wednesday, March 27 to guarantee the group rate.

The VAISEF group rate includes:

  • Complimentary WiFi in guestrooms and meeting spaces
  • Use of Kingsmill Guest Fitness Facility
  • Complimentary shuttle service in resort and to Colonial Williamsburg
  • Complimentary parking

EXHIBITORS

The majority of our conference programming is on April 11 and will include a keynote presentation, three concurrent breakout tracks, and our semi-annual membership meeting. For our exhibitors, this means ample opportunities to interact with our attendees; time during breakfast and registration, a morning break, Thursday lunch, an afternoon break, and at the end of the programming. We will also hold a networking reception and dinner that evening, which you are invited to attend. Many of the attendees of this event are key decision makers for their facility and this would be a great opportunity to showcase your product. Total conference attendance is expected to be between 85 to 100 individuals. The fee for exhibitors is $500 for one person which includes an exhibitor table, breakfast, lunch, recognition in our program as an exhibitor, and a copy of all conference materials for one person ($100 per additional attendee to cover meal costs).

Download exhibitor/sponsor registration form here.

SPONSORSHIP

If your organization would like to further support VAISEF or is unable to attend, we also offer sponsorships of the conference starting at $250. Showing your organization’s support will allow VAISEF to recognize the commitment to our mission, to help keep down registration costs for individual attendees, and highlight your support as a partner in serving children with disabilities in Virginia.

Sponsorship includes recognition in our program as a sponsor of one conference agenda item (i.e. breakfast, lunch, keynote, etc.), recognition on signage at the conference, and distribution of any materials sent to us in advance with attendees’ conference materials. Additionally, any sponsor at the $500 level or above, who would like to reserve an exhibitor table, can do so for a supplemental fee of $450 (25% off the normal fee for exhibitors of $600).

  • $5000 Includes 2 nights stay at the Pettus House
  • $1000  Recognition as Annual Awards Banquet Sponsor
  • $750    Recognition as Keynote Session, General Session, or Lunch Sponsor
  • $500    Recognition as Breakfast Sponsor or Break Service Sponsor
  • $250    Recognition in Program as General Sponsor

Download exhibitor/sponsor registration form here.

OTHER KINGSMILL DETAILS

  • Here is the link to Kingsmill’s ON-SITE ACTIVITIES:   http://www.kingsmill.com/recreation/overview/
  • Here is the link to Kingsmill’s INTERACTIVE RESORT MAP:  http://www.kingsmill.com/meetings/resort-map/
  • Here is the link to Kingsmill’s SPA SERVICES:  http://www.kingsmill.com/spa/overview/

QUESTIONS

Should you have any questions, we are happy to provide more information. Contact us via email at swilliams@aegis-associates.com or via phone at (804) 386-7119.

CANCELLATION / REFUND POLICY

  • Any registration cancellation / refund requests made by 12:00 PM on March 31, 2019 will be refunded the full registration fee.
  • Cancellation / refund requests made by 12:00 PM on April 1, 2019 will be refunded half (50%) of the registration fee.
  • No refunds will be made for cancellations after 12:00 PM on April 1, 2019.